BigHorn Rodeo 2012 » Vendor Information
Vendor Information
DOWNLOAD A MAIL-IN VENDOR APPLICATION FORM HERE (coming soon)
CLICK HERE TO APPLY AND PAY ONLINE (coming soon)
Please contact Brian at vendors@bighornrodeo.com for more information.
Guidelines for Vendor Booth Participation
NGRA (Nevada Gay Rodeo Association) is pleased to announce this year’s BigHorn Rodeo Celebration.
Vendor Location, Date, Time: The 2012 Weekend Rodeo Celebration will be held from 9:00 a.m. to 6:00 p.m. on Saturday and Sunday, May 12 & 13th 2012 at Horseman's Park, 5800 E. Flamingo Road, Las Vegas, NV 89122-5502.
Deadline: All applications must be received WITH PAYMENT by April 29th, 2012 Applications will be processed in the order received. Applications without full payment will be returned. Applications received after the deadline will be processed on a space available basis, and will be subject to a $125.00 late fee.
Payment: Payment in full is required with the submission of this application. Visa, MasterCard or Discover credit card payments are accepted at our online store. Checks or money orders should be made out to the Nevada Gay Rodeo Association. A $30 service charge will be applied for all returned checks. Applications will not be confirmed until funds have cleared.
Electricity: Access to electricity is very limited and will be offered only upon approval by the Vendor Coordinator. Basic rate for electricity at the rodeo grounds is $40 per day up to a 20 amp circuit.
Vending: A summary of all items to be displayed, offered for sale, or distributed without charge, must be stated on the application. To assure optimum benefit for each vendor, applications may be refused if items to be sold are the same or closely similar to others already accepted by the vendor coordinator for sale by another vendor. Vendors agree not to discriminate against any individual on the basis of sexual orientation, gender, race, color, physical limitations, or heritage. NGRA reserves the right to require any vendor to remove from display and immediately cease selling or distributing any item that could be deemed inappropriate and/or that might cause a disturbance. Sexist, racist or homophobic materials will not be permitted. For compliance with county health codes, no consumable items may be sold unless necessary health permits are obtained and the items are listed on the vendor application. Unless by special arrangement with the vendor coordinator, vendors may not sell bottled water or soda. UNDER NO CIRCUMSTANCE WILL A VENDOR BE ALLOWED TO SELL ALOCHOLIC BEVERAGES. All vendors must provide their own ice.
Placement: Vendor cancellation based on space assignment will not be grounds for refund of fees. Vendors will be placed on a first-come, first-served basis, and according to need for electricity.
Admission Passes: The vendor area rental includes two (2) admission passes per 10-foot x 10-foot space or snack vending space, or four (4) admissions passes for food vendors. All booth personnel will be required to sign a liability waiver holding harmless the Nevada Gay Rodeo Association, the International Gay Rodeo Association, and their sponsors. Additional admissions may be purchased on the day of the event for $5.00 a day at Horseman’s Park.
Permit and Licenses: Vendors are required to obtain, pay for, and assume all responsibility and liability for, any and all permits and licenses that may be required by Clark County and/or the State of Nevada. All permits and licenses must be available for inspection at all times. Food vendors will be required to complete a special event use permit and pay necessary fees ($126 in 2006) through the Southern Nevada Health District. Information on how to obtain and submit the necessary forms and payment will be provided by the vendor coordinator to food vendors. A county health district official will inspect each food vending station during the course of the weekend. Failure to obtain and have available the permit and comply with the county health district’s food service recommendations may result in closure of the booth.
Sales Tax: Vendors selling any item subject to Nevada Sales Tax assume all responsibility and liability for obtaining and paying for a valid Nevada resale Permit, for the collection of all sales taxes on items sold and for payment to the State of Nevada of all Sales Taxes collected. NGRA will not be collecting sales tax. Vendor is solely responsible for any and all filings and payment directly to the State of Nevada.
Cancellation: Once an application is accepted by Nevada Gay Rodeo Association, and before May 1, 2012, a vendor may cancel by notifying NGRA in writing. Any refund will be dependent upon resale of that space. In no event will fees be refunded if cancellation notice is postmarked on or after May 1, 2012. Cancellation notices must be mailed to NGRA BigHorn Rodeo Vendors, PO Box 96055, Las Vegas, NV 89193, or e-mailed to vendors@bighornrodeo.com. This is a rain or shine event. No refunds will be given because of inclement weather.
Confirmation: If you do not receive a confirmation within 10 days of sending your application, please contact the vendor coordinator at vendors@bighornrodeo.com.
Set-Up: Instructions for set-up of vendor areas will be given with confirmation of the fees paid. Hours of operation for vendors will be 9:00 a.m. to 5:00 p.m. on Saturday and Sunday, May 12, 13th 2012. Rodeo events will start at 9:00 a.m. NGRA requests that all booths be open for operation during vendor hours at the park. No vehicles may be parked or used for loading and unloading within the public areas or during rodeo hours of operation or on grass areas at any time. Because of the risk of damage to the park’s sprinkler system, no stakes may be used in the grass. Tents or canopies must be secured by weights, such as cement blocks or sand bags.
Security: NGRA will provide limited on-site security for the grounds when the park is closed. It is the vendor’s responsibility to appropriately staff the booth during rodeo hours of operation and to secure the booth area when closed.
Clean up: Vendors agree to leave their area in the same condition as received. All articles to be disposed of must be placed in receptacles provided. Any clean-up or repair needed after check-out will be deducted from the posted security deposit. Security deposits will be mailed within 30 days.
No Pets Policy: Due to health department rules and as a consideration for our visitors, absolutely no pets are allowed on the rodeo grounds (with the exception of a certified service dog). This rule applies to all pets – exotic, as well as domestic. Please do not request any of our personnel to make an exception for your pet.
If you have any questions or comments about this application process, please contact vendors@bighornrodeo.com.
Booth/Vendor Contract
The applicant understands that Nevada Gay Rodeo Association (NGRA) has the legal possession and control of the rodeo site on Friday to Sunday, May 11,12,13th 2012 pursuant to agreement with the Clark County Department of Parks & Recreation. The applicant further understands that the use granted her/him/them by Nevada Gay Rodeo Association is a LICENSE TO OCCUPY and is not coupled with an interest in the property and that Nevada Gay Rodeo Association retains the right to terminate this license to occupy at any time during the term of the applicant’s use if, in the sole determination of Nevada Gay Rodeo Association, (1) the applicant is found to have falsified any of the statements contained in this application; (2) the applicant is found to have changed or added to the use described in this application; (3) the applicant creates a nuisance to Nevada Gay Rodeo Association, its licensees and/or its guests; (4) the applicant’s use of the premises in any other way interferes with orderly, safe and successful conduct of this event. The applicant further agrees (1) to furnish all equipment (except canopies tables and/or chairs rented through Nevada Gay Rodeo Association), inventory, supplies and personnel necessary to the operation of her/his/their booth; (2) to leave the area fully clean and clear of refuse; (3) to sell only the items listed in the application and to make no change without written consent of Nevada Gay Rodeo Association; (4) to indemnify and hold harmless Nevada Gay Rodeo Association against any and all liabilities arising from the conduct of the operations covered by this contract.
By submitting my application form I affirm that the applicant and/or organizations/business represented by the applicant does not discriminate in hiring, employment, participation or services based on race, ancestry, religion, creed, sex, marital status, physical handicap, medical conditions, national origin or sexual orientation. Nevada Gay Rodeo Association reserves the right to publish this signed affirmation, in whole or part, in support and pursuit of its purpose and objectives.
By submitting my application form, I show that I have read and clearly understand the information contained in this application and the responsibilities accorded to me as a participating vendor at the 2011 Nevada Gay Rodeo Association Big Horn Rodeo. I understand that I may cancel my application, in writing; and, if cancellation notice is postmarked by May 1, 2012, and canceled space(s) can be re-rented, expect a full refund of all fees paid within 30 days of my cancellation, less any security deposit(s). In no event shall security deposits be refunded in the event of cancellation. After May 1, 2012, no refunds will be considered.
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